How to Edit a PDF File: The Ultimate Guide

PDFs have become an integral part of our lives, as we deal with them almost every day. Whether you want to send or receive documents, PDF is the preferred format by many people. It's not hard to realize why. The answer is right in the name itself. PDF stands for Portable Document Format, which in a nutshell means that it can work on all machines, whether Linux, Windows, or macOS, using a good deal of software available for the opening.

Well, the problem is that this nature makes it a bit challenging to edit or modify the PDF file right out of the box, as with other formats like a Word document. Therefore, many people end up typing phrases like "how to edit a PDF file" on their search engines when the need comes knocking. And probably that is why you ended up on this page. Let's go!

How to edit your PDF file

You can use many options (both offline and online) to edit or write into your PDF. Some might be free, while others will require you to subscribe. In general, there are two methods of editing a PDF: convert > edit or edit without conversion. Let's start with the easiest of all.

Using Microsoft Word

Whether you're a Mac or PC type, we all find a common meeting place — Microsoft Office packages. Therefore, if you already have the MS Word software installed on your machine, follow the following steps to edit a PDF file.

  1. Open the file explorer and locate your PDF file.
  2. Right-click on the PDF file, and in the "open with" drop-down list, select "Word."
  3. Word will convert the PDF into a Word document without changing the original file.
  4. Add the desired edits.
  5. Click the "File" menu, and in the "Save As" dialog box, choose to save the file as PDF.

It's important to note that this method works best with text documents, especially those converted initially from Word > PDF. A scanned PDF document may not work well with Microsoft Word.

Using Google Docs

Many who don't use Microsoft Word prefer Google Docs for creating and editing documents. Fortunately, it can also allow you to write on a PDF file.

  1. Login to your Google account and upload the PDF file to Google Drive.
  2. Locate the document and click "Open with Google Docs."
  3. Edit or modify the document as desired.
  4. In the "File" drop-down menu, click the "Download" button. Choose "PDF Document" from the formats to download the edited PDF into your machine.

Again, Google Docs works best with a text document.

  • There are also countless online options available for editing PDF files. However, you should take extra care because you're not assured of the security of your files as you upload and edit the PDF over the internet.

Use WinZip to edit your PDF files

Joining the incredible group of WinZip programs is WinZip PDF Pro. While you can perform various PDF functions with our current programs, WinZip PDF Pro brings a new and remarkable way to edit your PDF files without hassle. It features the following:

  • Text editing: add, delete, highlight, and underline text on the PDF file document.
  • Ability to insert images, shapes, and rubber stamps.
  • Add files and links within the PDF.


As individuals continue to work from home and companies embrace the hybrid workplace model, it's hard to eliminate PDF documents from the equation. For companies to improve productivity among workers, there is no better way than providing a solution that makes dealing with PDF less hectic.

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