Often, file sizes are simply too large and clunky for your intended purpose or use. Do you need to compress a PowerPoint file to make it easier to save or share? WinZip can make it easier.

What are .ppt Files?

PowerPoint files, also known as .ppt files, are presentation files. They are often clunky files that contain a great deal of data, including images and text. PowerPoint files frequently have effects, videos, and multiple slides, all of which can combine to create a very large file size.

Why to Compress PowerPoint Files

Because of their large size, PowerPoint files can have some difficulty. Consider these reasons to compress .ppt files.

1. You want to be able to send a .ppt file via email.

Many email providers will only send a certain amount of data via email. Large PowerPoint files may not send through email. You may have tried several times to send the .ppt file as-is, only to receive an error message each time. Compressing the file can help it send more effectively. If you frequently need to send .ppt files to others for editing or sharing, you may discover that compressing those files can save you a great deal of time and effort, especially if you're used to seeing that error message that suggests that your file size is too large.

2. You want to streamline file sharing and transfer.

Whether you're collaborating on a presentation with a partner and need to send the file back and forth, or you're trying to send a file to a new location, it can be difficult to share a large .ppt file. Your file transfer may bog down, making it difficult to both send and download the file. Compressing the file, on the other hand, can streamline the transfer process and make it easier for both parties. Compression can also make it easier to transfer your file to online storage.

3. You're planning to save a .ppt file or several .ppt files.

File storage space is not unlimited. While many virtual storage options now allow you to save and store a considerable amount of data, many users quickly run out of free storage and need to pay for storage for their additional files. By compressing your file, you can fit it into a smaller virtual "space," which means that you can store more files and won't have to pay as much for your storage solutions. Compressed files are also easier to transfer and back up, which means that you'll be more likely to complete those essential data backups on time.

How to Compress PowerPoint Files

When it comes to compressing PowerPoint files, you have two basic choices:

  • Compressing images in the PowerPoint File, and
  • Compressing the entire file

Compressing images is a great way to reduce your overall file size. It is, however, a time-consuming process. You'll need to go in, click on each image in the PowerPoint presentation, and open the PowerPoint picture tools. Then, select "Compress Pictures" on the left of the toolbar.

Your second option is to compress the entire .ppt file with WinZip. WinZip can compress either individual images within your presentation or compress the whole file for smaller storage and sending. WinZip is compatible with most file storage and transfer methods, including DropBox and Google Drive, and will make it easy for you to shrink the overall size of your file.

How to Compress PowerPoint Files in WinZip

From File Explorer:

  1. From your File Explorer select all of the files you want to compress.
  2. Right-click on the selected files. WinZip > Add/Move to Zip File… This will open WinZip with options about how you want your file zipped.
  3. Select your file options, like name, location, encryption, and any other features you want to include.
  4. Select Add. This will create a zip file in the location you selected containing all your files.

From within WinZip:

  1. From within WinZip, locate the files you want to zip using the panel on the left.
  2. Select all of the files you want to compress.
  3. Select the Add to Zip button at the bottom of the left panel.
  4. After you add all of the files you want to the Zip file, select the "Save as" button in the right bottom corner. Name your file and select save.

Note: Certain file types do not compress as much as others. You must have WinZip installed on your computer to use these methods.

Conclusion

Are you ready to streamline your file storage and discover just how easy it can be to transfer large files through email or through basic file-sharing services, all without sacrificing the quality of your image and video files? Download WinZip today.


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