How to Zip a File on Windows 10: The Ultimate Guide

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The Windows 10 operating system has an inbuilt file zipping application that compresses files so they can occupy less space in your hard drive. Besides, you can easily share the lighter zip files with others through email and transfer them to other computing devices. In Windows 10, you can zip files directly from File Explorer without installing any third-party tool.

What is a zip file?

File compression techniques help users send more data at much faster speeds than regular file formats. A ZIP is a popular file format used to compress files together into a single place. It's a great way to minimize file size and make it easier to transfer or store, saving on bandwidth and disc space.

Once the recipient gets the zip file, they can seamlessly unzip or extract the content and use the file in its original format. ZIP files typically work in the same manner as a standard folder on your device, except that the files are compressed to save on disk space.

How to create a zip file on Windows 10

You can zip files on Windows 10 by first opening up the File Explorer. Next, select the files you want to zip and use either the "Ribbon Menu" or "Send to Menu" to send the files to the Compressed folder.

How to zip a file on Windows 10 using the Send to Menu

You can use the "Send to Menu" to quickly zip one or multiple files or folders. Here is the procedure:

Select the folder(s) and/or file(s) you wish to compress. To select multiple files or folders in a consecutive list, click the first item and hold down the Shift key. Click the last item and the last item on the list, and the system will select the two and everything in between. Alternatively, you can select non-consecutive files or folders by holding down the Ctrl key and clicking the individual items you wish to zip.

How to zip files on Windows 10 using the Ribbon Menu

The Windows 10 File Explorer also has a Zip command under the Ribbon menu. This is a convenient option for 2-in-1 laptop owners who often prefer tapping to zip files or folders rather than right-clicking. To zip files using the ribbon menu, select your folder(s) and/or files(s) as in the Send To menu instructions above.

Note that the Ribbon menu method also works in Windows 8.1, and the Send To menu works in other previous versions of the Windows operating system.

Add a folder or file to an existing ZIP file

You can, later on, add files and folders to your existing ZIP file by simply selecting the items you'd like to add and dragging and dropping them on top of your ZIP file.


Although Windows 10 operating system comes with all the necessary functionalities for compressing files and folders, you may need to consider third-party file compression tools to handle bulk compressions. WinZip is the most popular compression tool for Windows and Mac. Click here to try this one-stop file manager that zips, protects, and shares bulky files quickly and easily!

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