Send Zip Files: The Complete Guide on Sending Zip Files

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When you want to send files via email, you may encounter limitations on the size you can send. You cannot send large files a past a certain limit; thus, you need to transfer several messages to separate the attachments.

Fortunately, you can compress the files into a ZIP file. It consumes less space, thus enabling you to send the files you wish to transfer as one email message. In fact, you can compress many documents to even 10% of their initial size, and all of them will be in a neat file pack.

What is a zip file?

A ZIP file is a file format used to compress one or multiple files into a single location. It reduces the size of the files and makes them easy to carry or store. The recipient can extract the ZIP file after transport and use it in the original format.

ZIP files typically work as a standard folder on your computer. They contain files and data together in a single location. However, zipped files have compressed content, thus reduces the amount of data a computer uses. You can describe ZIP files as an archive containing all compressed files in a single location. ZIP files have an extension .zip or .ZIP at the end of a file name.

How to send ZIP files

Using a ZIP file is the best way to send multiple files over email. First, you need to create the ZIP file, after which you will send it. You can transfer it through any email client, whether online via yahoo mail or Gmail or offline via Microsoft outlook.

Create a ZIP file

  1. If you use the Windows operating system, you start by clicking a blank space and choosing the New > Compressed (zipped) folder.
  2. Name the ZIP file. The name appears when you transfer the ZIP file as an attachment.
  3. Drag and drop the folders or files, including music, video, text documents, or images you want to use in the ZIP file.

How to email a ZIP file

  1. Perhaps you're wondering how to email ZIP files, but the process is similar to transferring any other file, such as a text document and more.
  2. Compose the email message and click the paperclip icon below the composition window to select Attach files.
  3. Select the ZIP file from your hard drive.
  4. You will see the name of your ZIP file below the composition window. Click send.
  5. The recipient receives the ZIP file as a normal attachment.

How to send ZIP files in Outlook

You can as well send ZIP files in Outlook, an email client that downloads emails from the server to your computer and allows you to send and read emails. Unlike webmail, such as Gmail, an email client allows you to access emails even without an internet connection.

Here's how you send ZIP files in Outlook:

  1. Go to Windows Explorer and find the folder that you want to transfer.
  2. Right-click on the folder you want to transfer.
  3. Hover the cursor over sent to and select "Compressed (zipped) folder."
  4. Ensure the compression is complete and that you now have a new folder
  5. Open Outlook and create a new message
  6. Select the paperclip icon in the message window
  7. Click "Upload and share."
  8. Find the compressed folder in the pop-up window that emerges, select it and click open.
  9. Sometimes you may receive a message reading "We're having trouble loading your folder," Select "Change location."
  10. Select "Upload" and attach the ZIP file.
  11. The zipped file will appear attached to your email.

Conclusion

Large attachments cost the recipient space, money, and time. For this reason, ZIP files are becoming popular among businesses since they enable you to send a large attachment quickly. But to compress your files conveniently, you need a ZIP utility. WinZip is the world's leading compressing utility that allows you to compress any file and comes with an encryption option for protection.

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