Compress a Zip File: The Guide on How to Compress a Zip File

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You might need to share files for a number of reasons, both work-related and personal. These may involve small files shared via emails or large ones which may exceed the email limit. To share such large files, you might have to compress them first. In this article, we will guide you on how you can compress multiple and large files.

What is a compressed Zip file?

This is a file that has been reduced in size to occupy a relatively lower space in your computer drives or storage without interfering with its content. It can be sent to any folder or drive in your computer or network and is compatible with other compression programs. However, the receiver can decompress the file to get its original version.

How to compress Zip files on Windows

WinZip offers an easy-to-use process just by following these steps:

  1. Locating the file(s) you want to compress
  2. Open the submenu by right-clicking: Under this, you will get the:
  3. Add to Zip file from which you can build a Zip file name, encryption method, compression type, among others.
  4. Add to [filename].zip(x) option that uses a default compression method to create a Zip file.

To decompress your Zip files, you need to:

  • Locate and unfold the Zip file
  • If it is one, you can move it from a zipped folder to another place
  • If they are many, pick the "Extract All" option by right-clicking the folder

How to compress and decompress Zip files on Mac

WinZip lays out some simple to follow steps to compress or decompress files on Mac. These are:

  1. Locating the file(s) you want to compress
  2. Select them and right-click. Choose the compress option. Depending on the size of your file, it may take minutes to compress.

To decompress your zipped files,

  1. Select the folder
  2. Right-click; a submenu will show up
  3. Go to the bottom of the menu and select unzip option

How to compress files on iOS

You can follow these steps:

  1. Locate and select the files you want to compress
  2. Select zip on the menu
  3. Click a new folder where your zipped file will show up
  4. Name it and click zip here
  5. If you have to encrypt your zipped files. Select and verify your password
  6. Click OK

How to compress files on Android

You can use tools like the WinZip app to compress your zipped files on Android by following these simple steps:

  1. Download the WinZip app. Open it.
  2. Click on the menu button then the storage option to select the files you want to compress.
  3. Create a folder where your zipped will be and click the zip button
  4. Name your zipped file. Click OK. A zipping display will show up for a duration dependent on the size of the files selected

You may now access your zipped file on the folder you chose.

Benefits of compressing Zip files

  • Maximized speed of transfer: compressing files helps reduce the time spent in sharing the files. In addition, it can help you create zipped folders with multiple files shared simultaneously.
  • Enhances security: you may need to set passwords for sensitive documents. In this case, WinZip's AES encryption not only helps you do that but also gives you control over who accesses and edits the encrypted files.
  • Storage efficiency: by compressing files, you reduce the storage hardware capacity and enhance quick file accessibility.


Whereas it's possible to share files through DropBox, USB drive, or other means, it may be hard to keep them organized as you may prefer. Tools like WinZip can help ensure none of your files are accidentally deleted or placed elsewhere by compressing them. It is crucial if you want users to download files from your website since no one is willing to download several small files. Check out the WinZip tool here. 

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